Create an invoice

1. Go to Invoicing › Invoices.
2. Click Create Invoice.
3. Pick the client, add line items (or let TALISK_HQ draft them from rough notes), and save. TALISK_HQ applies the client's sales tax automatically.

From the saved invoice you can email it to the client and later record the payment against it (the mobile send-invoice-for-job flow adds a view-and-pay portal link to its email automatically). Quotes and recurring invoices live under the other Invoicing tabs.

Exempting a specific tax

Some sales are exempt from one tax but not another. Goods bought for resale are often PST exempt while GST still applies. On the invoice form, under Tax, tick the tax you want to skip (for example Exempt PST). TALISK_HQ still charges the other taxes and recomputes the total, so the books tie out. Only the taxes your province actually charges are offered, so an HST province shows one Exempt HST toggle rather than a separate GST and PST.

If a client is always exempt from a tax (a reseller with an exemption certificate on file), open the client under Invoicing › Clients, edit it, and set Default tax exemptions. New invoices for that client start with those taxes exempted, and you can still change it on any single invoice. To exempt a client from all sales tax at once, use Tax Exempt instead.

Choosing which revenue account the sale lands on

By default every invoice you raise records its income against your book's default revenue account, which on a new set of books is 4000 Service Revenue. That is right for a business that sells its time, and wrong for one that sells things.

If your chart has more than one revenue account, the invoice form shows a Revenue account field beside Tax province. Leave it on Book default and nothing changes. Pick an account and this invoice's income lands there instead: a rack maker codes the sale to 4010 Merchandise Sales, a shop that bills for delivery separately can send a job to 4105 Shipping Income.

The picker offers your own revenue accounts. It leaves out the two that record money going the other way, sales returns and chargebacks, because a sale is not a refund. If you need to give money back, issue a credit note rather than coding an invoice to a refund account.

Set it before you send the invoice. Once an invoice has been sent it has already been written into the general ledger, so the account is fixed. If you find one coded to the wrong account after the fact, cancel it and raise a replacement.

Splitting one invoice across several accounts

Some invoices are not all one thing. A rack order with delivery billed separately is product income and shipping income on the same document, and sending it to one account hides that split from every report you run afterwards.

When your chart has more than one revenue account, each line on the invoice gets its own small Revenue dropdown beside the line total. Leave a line on Book default and it lands wherever the invoice's own Revenue account points. Set it and that line's income goes there instead.

You can code some lines and leave others alone. Whatever you do not code is added up and lands on the invoice's default account, so a five-line invoice with one shipping line coded needs one dropdown touched, not five.

The split is applied to the invoice's subtotal, which is the total before sales tax. Tax is recorded separately, as it always was, and the accountant exports carry the split too, so your books and their file agree without anyone reconciling by hand.

Set it before you send. Like the invoice-level account, the split is fixed once an invoice has been written into the general ledger.

If your whole business sells the same thing, there is a better answer than picking the account on every invoice: change what the default is. Open Ledger › Setup, find the Service revenue posting role, and point it at the account you actually use. Every invoice from then on lands there with no field to remember.

Invoicing in a foreign currency

You can invoice a customer in another currency (USD, EUR, GBP, AUD and other majors): pick it in the Currency field on the invoice form. Amounts you enter are in that currency, and the invoice your client sees is in that currency. Your books stay in your home currency. TALISK_HQ records the home-currency value at the invoice date using the Bank of Canada rate, and when the customer pays, any difference between the rate on the invoice date and the rate when the money arrives books automatically as an exchange gain or loss. Credit notes stay in your home currency for now.