Match a customer deposit to an invoice

Matching tells TALISK_HQ that a bank deposit paid a specific invoice, so the money is recorded once and the invoice clears from Accounts Receivable.

On Ledger › Banking, find the incoming deposit and click Match to invoice. The picker shows two groups:

1. Open invoices that this deposit could pay. Pick one and confirm; TALISK_HQ records the payment and relieves Accounts Receivable. A deposit larger than the invoice balance is not matched to that one invoice, so nothing is stranded.
2. Undeposited receipts already sitting in Undeposited Funds. Select one or more; the total you select must equal the deposit exactly, then confirm to clear them into the bank.

The deposit must still be unmatched. Deposits that are transfers between your own accounts, or ecommerce payouts, are handled by their own flows and are not offered here.

Matching from the invoice

You can also start from the invoice. Open it and click Match deposit: TALISK_HQ lists this book's unmatched deposits, closest amount first, with the date and the bank account. Pick the one that paid it and the payment is recorded exactly as it would be from Banking.

A deposit that TALISK_HQ cannot use is shown greyed out with the reason. That happens in two cases: the amount matches money already sitting in Undeposited Funds (settle it from Banking instead, so the sale is not counted twice), or the deposit is bigger than the open balance and the bank line has no category to hold the extra.

Auto-match beside it is the older behaviour: it scans the whole book and records only the deposits it is confident about. It stays useful for clearing several invoices at once, but it will not match a deposit whose amount and date are far apart from the invoice, which is why picking the line yourself is the reliable route.

Undoing a match

The invoice's Bank match section lists the deposit that paid it, links straight to that bank line, and offers Unmatch. The matched line on Ledger › Banking carries the same control. Unmatching reverses the payment, reopens the invoice, and restores any category the match superseded. The entries behind it are always visible under Journal entries on the invoice.

You can also let TALISK_HQ suggest matches for you. On the Invoicing page, Run Matching records the deposits it is confident about and collects the rest as suggestions. When there are suggestions, a Review banner appears on Ledger › Banking; open it to see each suggested deposit-to-invoice pairing and Confirm or Dismiss it. Confirming records the payment exactly as the picker does. Nothing is posted until you confirm.