Receipts vs bills

TALISK_HQ captures expenses on two rails, and both live under Ledger › Expenses in one Bills and Receipts list:

• A Bill is an obligation to pay. It sits in Accounts Payable until you match it to the bank transaction that pays it.
• A Receipt is proof of a payment you've already made. It posts the expense straight away: there's no AP to clear.

Each row shows a Bill or Receipt badge, and the segmented All · Bills · Receipts · Unpaid filter narrows the list ("Unpaid" is your open-AP lens). Approved bills show a purple Match pill; a receipt shows a Post or Match pill depending on whether it still needs to post. Reach for a Bill when the money is still owed, and a Receipt when it's already out the door.

Switch a Bill to a Receipt, or the other way. Filed something on the wrong rail? Once it's approved, click its Bill or Receipt badge to switch it to the other type. Switching a Bill to a Receipt moves it out of Accounts Payable (it records as already paid); switching a Receipt to a Bill puts it into Accounts Payable as an unpaid bill you can match to a bank payment. This is a real accounting change, not just a relabel: TALISK_HQ reverses the old journal entry and re-posts it on the other rail. If the document is already matched to a bank transaction, Unmatch it first, then switch.

Match a receipt to its bank transaction by hand. TALISK_HQ matches receipts to your bank feed automatically, but if it misses one, click the receipt's Match pill and pick the transaction yourself. For a receipt that has already posted this reconciles it to the bank line; for a foreign-currency receipt still waiting on its bank line, matching is what posts it, at the amount your bank actually charged.

Once a receipt is matched against a bank transaction it shows a grey Unmatch pill. If you matched it to the wrong line, click Unmatch to reverse it: the receipt returns to its unmatched state and the bank transaction is freed to match something else.

If you already categorized the bank line. Matching a receipt to a transaction you had already coded attaches the receipt as proof and posts nothing. The expense is already in your books from that line's own category, so posting it again would count it twice. The receipt still moves to Matched and still offers Unmatch; the bank line keeps its category and stays where it is on Banking. Once a transaction has a receipt attached it stops appearing in the picker, because a transaction can only hold one.